Invoicing & Digital Agreements

Professional billing and paperless contracts

Paperless from quote to signature ← All Features
A signed agreement and receipt handed over the counter
RS-2043
All signedAgreement · Invoice · Receipt
In practice

Agreement, invoice, receipt — one thread

The agreement, the invoice and the receipt all inherit from the same booking, so figures, VAT and insurance never drift between them. Every PDF prints in your own colours and letterhead.

One record — one agreement, one invoice, one receipt VAT, deposits and part payments carried across every PDF Branded per organisation without a designer in the loop
Key Capabilities

What Invoicing & Agreements Does For You

Auto-Generate Invoices

Create a fully itemized invoice from any reservation in one click. All pricing, taxes, and discounts pre-filled.

PDF Export

Download professional invoices, offers, and rental agreements as branded PDFs.

Digital Signatures

Send a link to your customer. They sign on their phone or tablet. No paper, no printing.

Payment Tracking

Record cash, card, or bank transfer payments. Track partial payments and outstanding balances.

Vehicle Inspection

Drivers complete a pickup and drop-off inspection with photos directly in the agreement workflow.

Quote / Offer

Send a quote before confirming. Customer accepts online — it converts to a reservation automatically.

How It Works

Step Inside Invoicing & Agreements

Reservation created → invoice auto-generated with all line items → sent to customer by email → customer pays → payment recorded → receipt issued. Every step tracked.

Agreement generated from reservation → unique link sent to customer via email or SMS → customer opens on phone → reads terms → signs with finger or mouse → done. PDF stored on server.

Driver opens agreement on mobile → completes pickup checklist → uploads damage photos → records fuel level and mileage → customer signs → same flow at drop-off.

Create a quote with full pricing breakdown → set validity period → email to customer → when accepted, convert to reservation with one click. No re-entry of data.

Real-World Use Cases

How Rental Businesses Use This

Customer signs their rental agreement from the airport before arriving at the office

Driver documents a scratch at pickup — photo stored before handover

Send a PDF quote to a corporate client in 30 seconds

Track which invoices are unpaid at month end with one filter

FAQ

Invoicing & Agreements — Common Questions

One click from any confirmed reservation creates a fully itemized invoice. It pre-fills the customer details, all pricing line items (base rate, extras, one-way charge, discount, VAT), and the total. You can send it immediately by email or download the PDF.
The system generates a unique link for each rental agreement. You send it to the customer by email or SMS. They open it on any device, read the full terms, and sign using a finger or mouse. The signed PDF is stored on the server and can be downloaded by both parties at any time.
Yes. The inspection is part of the digital agreement workflow. The driver or customer opens the agreement link on their phone, taps through the inspection checklist, uploads damage photos directly from the camera, records fuel level and mileage, then signs. The same flow runs at drop-off for comparison.
Each invoice has a payment log where you record individual payments — cash, card, or bank transfer — with amounts and dates. The system automatically calculates and displays the remaining balance. Filter by "partially paid" or "unpaid" status to follow up on outstanding invoices.
A quote is a formal price offer you can send before confirming a booking. Set a validity expiry date, add all line items and notes, and email the branded PDF to your client. When they accept, one click converts the quote into a confirmed reservation — no data re-entry required.

Want to see digital agreements in action?

We'll show you the complete flow: generate an invoice, send a digital agreement, collect a signature on mobile, and download the signed PDF — all in under 5 minutes.

Get a Live Demo See Plans & Pricing All Features