Features

The whole rental operation,
in one system

Built by 8+ year car rental software veterans. Bookrenia covers the full lifecycle — from the first enquiry to the paid invoice — for self-drive, chauffeur and transfer work alike.

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The lifecycle

One booking, end to end

Every stage writes back to the same record, so the invoice already knows what the agreement agreed and the calendar already knows the car is out.

Step 1 Enquiry A quote priced by your own rules
Step 2 Booking Checked against live availability
Step 3 Agreement Signed on the customer's own phone
Step 4 Pickup Condition photos against the vehicle
Step 5 Return Damage marked, deposit released
Step 6 Invoice Raised from the booking, not from memory

Capabilities

The four car rental features you'll live in every day

Reservation management, fleet, digital agreements and the customer portal — the areas of the product you will spend most of your time in. Open any one for the full detail.

New reservation RS-2043

Mercedes E-Class · Self-drive 14 Mar 09:00 → 18 Mar 09:00 · Airport desk €1,000

Insurance · Premium Excess €0 · glass & tyres €120

Subtotal€1,120

VAT · 10%€120

Total€1,240

Reservation management, end to end

A cart-based booking flow with vehicle swap, cloning, comments and the full status lifecycle — the same record carries the booking from enquiry all the way to the paid invoice.

Cart with add-ons, discounts and taxes computed live Status lifecycle from pending to closed, with an audit trail Clone a booking or swap the vehicle without re-typing anything

See reservation management

Fleet · Today 14 March · 29 vehicles

Live

24 On hire

82% Utilisation

2 In service

Mercedes E-Class Self-drive

BMW 7 Series Chauffeur

Van transfer Transfer

Ford Focus Maintenance

Fleet management with the receipts

Every vehicle carries its own rates, documents, mileage and blocked dates. Availability is checked per vehicle — not per class — so a car that is out never shows up as bookable.

Unlimited vehicles across every branch and city Per-vehicle documents, service history and mileage Manual and maintenance blocks reserve the car automatically

See fleet management

Rental agreement Signed

A. Bianchi · signed 14 Mar 08:52 on iPhone

Condition photos

Stored against reservation · RS-2043

Digital agreements without the paperwork

The agreement is generated from the booking, signed on the customer's own phone, and stored against the reservation with the pickup and drop-off inspection photos.

Signature captured in the browser — no app to install Damage marked on a vehicle diagram at pickup and return Terms, deposit and insurance printed from your own settings

See digital agreements

My reservations A. Bianchi 3 trips

Mercedes E-Class · Self-drive Pickup in 2 days · 16 Mar 14:00 · Airport Upcoming

BMW 7 Series · Chauffeur Collected · agreement signed · invoice due Active

Fiat 500 · Self-drive Completed 22 Feb · invoice paid Closed

Lifetime spend€4,120

A customer portal customers actually use

Online booking, guest checkout, a dashboard for active and past rentals, saved profiles and documents — every step branded in your own colours.

Book, sign and pay online without a phone call Live status, trip history and downloadable invoices Profile, documents and preferences kept across visits

See the customer portal

Also included