Built for the way rental fleets actually operate

Multi-tenant & white-label Role-based access control Live fleet & revenue reporting Digital agreements & invoices Multi-location & currency
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See the rental management software in action

A short walk through the calendar, a booking, the agreement and the invoice — the whole loop, start to finish.

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The platform

One dashboard to run every part of your car rental

One system covers the whole rental lifecycle — from the moment a customer asks for a car to the moment the invoice is paid.

Reservation RS-2043 · Julia Weber Pending

Cars, transfers and extras in one cart, priced live. Try the extras.

Mercedes E-Class · Rent a car14 → 18 Mar · 4 days × €250 €1,000.00
Airport transfer · V-ClassVIE T3 → Hotel Imperial · 19 km €65.00
Subtotal€1,100.00 Discount · 5%−€55.00 VAT · 10%€104.50 Insurance€120.00 Total€1,269.50
  1. Pending
  2. Confirmed
  3. Completed

Reservation management, end to end

A cart-based booking flow with vehicle swap, cloning, comments and the full status lifecycle — the same record carries the booking from enquiry all the way to the paid invoice.

Cart with add-ons, discounts and taxes computed live Status lifecycle from pending to closed, with an audit trail Clone a booking or swap the vehicle without re-typing anything
Explore reservations

One reservation. Many items. One invoice.

A single reservation can carry as many bookings as the customer needs — a self-drive today, a chauffeured car tomorrow, an airport transfer at the end. Different vehicles, different services, different dates — one record, one customer, one invoice.

Mix rent-a-car, chauffeur and transfer items under one reservation Different dates, times and locations per item — no separate bookings One agreement, one invoice, one deposit — nothing to cross-reference
Explore multi-item reservations

Every vehicle on one live calendar

One calendar view for every vehicle, every branch, every service type — reservations, blocks and services drawn on the same grid, so a hole in the day is a hole you can sell.

Per-vehicle timeline across every branch and service Reservations, maintenance blocks and services on one grid Drag to reserve, click to open — no re-typing anything
Explore the fleet calendar
Rental agreement AG-2043 · Julia Weber Draft

Made from booking RS-2043. Nothing is typed twice.

VehicleMercedes V-ClassW-2043 AB Period14 → 18 MarVIE Airport desk DriverJulia WeberLicence checked Deposit & insurance€500 · Premium€0 excess
  1. Draft
  2. Signed
  3. Closed

Digital agreements without the paperwork

The agreement is generated from the booking, signed on the customer's own phone, and stored against the reservation with the pickup and drop-off inspection photos.

Signature captured in the browser — no app to install Damage marked on a vehicle diagram at pickup and return Terms, deposit and insurance printed from your own settings
Explore digital agreements

Invoice from the booking, not from memory

Rates, extras, one-way charges, discount, VAT and insurance are already on the reservation. The invoice inherits all of it, and the PDF prints in your own colours and letterhead.

Deposits, part payments and outstanding balances tracked Stripe and PayPal for card and account payments Invoice, voucher and agreement PDFs branded per organisation
Explore invoicing
Also included

Every other car rental software feature you'd expect

Manage the fleet Unlimited vehicles with photos, documents, mileage, cloning and per-vehicle blocked dates. Explore Keep cars roadworthy Service schedules, priority, cost tracking and auto-blocking while a vehicle is in the workshop. Explore Set your own rates Seasonal, duration and per-vehicle rates with insurance, VAT, late-night and extra-km charges. Explore Let customers self-serve Public booking, guest checkout and a customer dashboard for reservations, invoices and profile. Explore See where you stand Revenue, fleet utilisation and outstanding balances — per branch, per vehicle, exportable to CSV and PDF. Explore Search anything, anywhere One master search box across reservations, customers, invoices and vehicles from any page in the app. Explore Role-based access Super admin, admin, agent, driver and customer roles with granular permissions per module and action. Explore Multi-tenant & white-label Isolated data per organisation, custom branding on every PDF and its own booking website per tenant. Explore
Service types

One platform for self-drive, chauffeur and transfer rentals

Support every type of rental business with distinct pricing and workflows.

Self-drive

Rent a car

Per-day rates with weekly and monthly tiers, mileage limits, deposits and insurance packages.

Chauffeur

Car with driver

Per-hour rates with included kilometres, extra-km charges and driver assignment.

Point to point

Transfer

A base rate plus a per-kilometre charge, with one-way fees and waypoints on the route.

Multi-role platform

One car rental platform, every user

Dedicated login portals and dashboards for every role in your rental business.

Company Owner & Operations Team

Full control of the fleet business plus a shared workspace for employees and agents to run day-to-day operations.

  • Employees, agents & role permissions
  • Fleet, rates & vehicle documents
  • Reservations & agreements
  • Revenue reports & analytics
  • Invoicing, VAT & outstanding balances
  • Custom branding & settings
Dedicated Login Portal

Drivers / Providers

A stripped-down mobile view for drivers and service providers to see the assignments that belong to them.

  • Assigned pickups & drop-offs
  • Rental agreement & inspection sheet
  • Trip status & history
  • Push and email notifications
  • Digital documents on hand
  • Recent pickup details
Dedicated Login Portal

Customers & Agencies

Self-service portal for direct customers plus a partner workspace for agencies to sell your fleet on your behalf.

  • Live reservations & booking history
  • E-signed agreements in-browser
  • Payment, invoice & receipt access
  • Agency dashboard with own customer list
  • Book on behalf of clients
  • Commission & payout tracking
Dedicated Login Portal
FAQ

Frequently asked questions

Everything you need to know about Bookrenia.

Most businesses are fully operational within 24 hours. Our guided setup wizard walks you through fleet configuration, pricing rules, and branding — no technical skills required.

Yes! We offer CSV/Excel import tools for vehicles, customers, and bookings. Our support team can also assist with data migration from other rental software.

Absolutely. Every plan comes with a 30-day free trial — no credit card required. You get full access to all features during the trial period.

Yes. Bookrenia supports unlimited locations, multi-currency billing, and localized tax settings, making it ideal for businesses operating across cities or countries.

Yes. Bookrenia includes a white-label customer portal where your clients can browse available vehicles, make reservations, and manage their bookings 24/7.

Starter plans include community support. Professional plans get priority email and chat support, while Enterprise customers receive a dedicated account manager and SLA guarantees.

From the blog

Guides for car rental operators

Read the car rental business blog

Run your entire car rental business in one platform

Start with your own fleet and a month of everything. Nothing to install, and no card until you decide to stay.

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